Detailed information about all of the documents discussed on this page can be found on the International Trade OnLine website.
Export Cargo Shipping Instruction
Role
The role of the Export Cargo Shipping Instruction is to enable the exporter to provide the carrier and/or agent with absolute accurate details of the transaction, and give instruction as to what is required of them to enable the exporter to fulfill his obligations to the buyer.
Benefits
The Export Cargo Shipping Instruction ensures that all parties involved in the physical movement of the goods and issuing of relevant documents are fully aware of all requirements in handling, stowage, customs intervention, documentation and other issues relative to the movement of the goods.
Carrier Dependency
Shipping companies and their agents place great reliance on the content of the Export Cargo Shipping Instruction, as it provides them with clear and unambiguous instructions in respect of the physical handling of the goods as well as the preparation and disposal of shipping documents.
Data Accuracy
As the Export Cargo Shipping Instruction is used by a range of parties, each of whom place great reliance on the content of the document, it is of vital importance that any information disclosed on of the document is fully accurate in all respects.
Standard Shipping Note
Role
When export cargo is delivered to a reception point where it will enter the transport mode, it is customary that the goods are accompanied by a document indicating the goods description and characteristic details of the cargo being delivered, the Standard Shipping Note acts as such a document.
Data Accuracy
The information provided on the Standard Shipping Note is taken by various parties as being conclusive details of the cargo and will considered as absolute unless disputed by the reception point or the carrier. The exporter must therefore take great care in ensuring the accuracy of the data content.
Carrier Dependency
The carrier in particular will rely on the accuracy of data on the Standard Shipping Note as this may impact on the loading, stowage and handling of the cargo. Incorrect information or failure to disclose relevant information can have serious repercussions.
Dangerous Goods Note
Purpose
The purpose of the Dangerous Goods Note is to convey to the carrier and other parties involved in the in the handling of goods during transportation, details of the hazardous or dangerous nature of the goods.
Exporter's Responsibility
The exporter cannot delegate responsibility for the accurate disclosure information and will always remain liable for any consequences directly or indirectly attributable to the provision of inaccurate information.
Goods Classification
There are specific classifications for hazardous goods which help carriers and other parties recognize the dangerous or hazardous nature of the goods, exporters must be familiar with these classifications and ensure that their goods are correctly classified.
